PRIVACY NOTICE FOR CANDIDATES
1. Introduction
TI Talent Insights (PTY) LTD (Registration nr 2017/366244/07 ) ("TI", "we", "us", or "our") is committed to protecting your privacy and ensuring that your personal information is processed responsibly, lawfully, and transparently.
This Privacy Notice explains how we collect, use, store, share, and protect your personal information when you:
- Register on our recruitment platform;
- Create a candidate profile;
- Submit a job application;
- Participate in assessments or recruitment activities; or
- Join our talent community for future employment opportunities.
This notice is provided in accordance with the Protection of Personal Information Act, 4 of 2013 ("POPIA").
2. Information We Collect
We may collect and process the following categories of personal information:
Personal Information
- Full name
- Identity or passport number
- Date of birth
- Gender
- Nationality
- Contact details
- Residential location
Employment Information
- Curriculum Vitae (CV)
- Employment history
- Job titles
- Salary information voluntarily provided
- References
- Professional memberships
Education Information
- Qualifications
- Certifications
- Academic transcripts
- Professional registrations
Recruitment Information
- Vacancy applications
- Assessment results
- Interview notes
- Recruiter evaluations
- Communication records
Employment Equity Information
Where voluntarily provided and legally permissible:
- Race
- Gender
- Disability status
This information is collected solely for Employment Equity and reporting purposes and in accordance with applicable legislation.
3. Purpose of Processing
Your personal information may be processed for the following purposes:
- Managing recruitment and selection processes;
- Assessing suitability for employment opportunities;
- Verifying qualifications, references and employment history;
- Conducting authorised pre-employment screening;
- Communicating with you regarding applications and vacancies;
- Maintaining a talent database for future opportunities;
- Complying with legal and regulatory obligations;
- Employment Equity reporting and workforce planning;
- Statistical analysis and reporting.
4. Legal Basis for Processing
We process your personal information on one or more of the following grounds:
- Your consent;
- Recruitment and pre-employment activities requested by you;
- Compliance with legal obligations;
- Legitimate business interests related to talent acquisition and workforce planning;
- Employment and labour law requirements.
5. Sharing of Information
Your personal information may be shared with:
- Authorised recruiters;
- Hiring managers;
- Human Resources representatives;
- Assessment providers;
- Background verification service providers;
- Information technology service providers;
- Clients where recruitment services are provided on their behalf;
- Regulatory or governmental authorities where required by law.
All third parties are required to maintain appropriate security and confidentiality measures.
6. Retention of Information
Your personal information will be retained:
- For the duration of active recruitment processes;
- While your profile remains active in our talent database;
- For future employment opportunities;
- For legal, regulatory, audit and record-keeping purposes.
Candidate profiles may be retained for up to 24 months following your last activity on the platform, unless a longer retention period is required by law or a legitimate business purpose exists.
Thereafter, your information may be securely deleted, anonymised, or archived.
7. Security of Information
TI implements reasonable technical and organisational measures designed to protect personal information against:
- Loss;
- Misuse;
- Unauthorised access;
- Disclosure;
- Alteration; and
- Destruction.
Despite these measures, no electronic system can guarantee absolute security.
8. Automated Screening and Matching
The platform may use automated tools to:
- Match candidate profiles to vacancies;
- Recommend employment opportunities;
- Support recruitment decision-making.
Final employment decisions will not be based solely on automated processing.
9. Your Rights
Subject to applicable law, you may:
- Request access to your personal information;
- Request correction of inaccurate information;
- Update your profile information;
- Object to certain forms of processing;
- Withdraw consent where consent is the basis for processing;
- Request deletion of information where legally permissible;
- Lodge a complaint with the Information Regulator.
10. Talent Community
By creating a profile, you may be included in the TI Talent Community.
This enables us to:
- Match your profile to future vacancies;
- Notify you of employment opportunities;
- Maintain a searchable talent database.
You may request removal from the Talent Community at any time.
11. Your Responsibilities
You are responsible for ensuring that:
- Information submitted is accurate and up to date;
- Documents uploaded belong to you or are submitted with appropriate authority;
- Information relating to referees or third parties has been provided lawfully.
12. Contacting Us
Questions regarding this Privacy Notice or the processing of personal information may be directed to: info@trenditalent.com